Disaster Recovery News

Picture by Justin Brockie

Scenario:

It’s a late night at the office, and your meeting with a client just finished. All you want to do is go home, heat up some leftovers and call it a night. So you do: you leave the client documents out on the meeting table in your office. You guess there’s really no need to put them in your file cabinet—it’s just one night. All you worry about is how fast you can make it into your car in this freezing weather. You are so happy it’s the weekend.

The next morning you get a call from your business partner: your office is flooded and he doesn’t know where the phone number for the document drying company is. The pipes froze sometime during the night and burst. The documents and books in the waterproof/fireproof file cabinets are fine. Everything else is soaked. Your client’s paperwork are still on the meeting table; all the documents are wet.

This can happen to anyone and to any business–and it has. Take the campus of the University of Rhode Island, for example. The recent Rhode Island flood caused about $2 million in damages to administrative and academic buildings. Efforts are currently underway to prevent mold damage. The closures because of the flood damage cost the university a loss in revenue, as it has had to cancel and postpone its programs and close community resources as they remediate the flood damage.

Water, no matter how it creeps into a building, can cause businesses of any size to suffer huge losses. Is your business prepared for unexpected flood damage? Does your disaster plan include document recovery?

Find Your Document Drying Options

If you know you need a document drying and recovery plan for your business but aren’t sure what to do or where to start, look for us at the annual RIMS Conference. This conference takes place April 25-29, 2010 at the Boston Convention and Exhibition Center, and Rapid Refile will be there to answer all your flood prevention and recovery questions. Rapid Refile has top experts in the document-reprocessing field who can provide you with information about disaster recovery, document drying, book drying and reclamation.

Visit Rapid Refile at the RIMS Conference at booth 2251.

Think you don’t need to include document drying and recovery into your disaster plan? Think again. Although this is a topic many aren’t concerned with, not planning document recovery or book drying into an emergency disaster plan may be regrettable.

The following are some reasons why you must include document drying and recovery should be included in your disaster plan:

1. Save your business. Documents and books lost to water or smoke damage can cause a loss of clients and future business.
2. Have a way to restore patient x-rays. Most doctors’ offices don’t keep back-up x-rays, and only few keep digital copies. Losing any part of patient’s file can be a liability to a clinic.
3. Save your memories. Photographs are often the way people remember significant events in their lives. If you don’t have a way to replace wedding photos, lost the negatives to photos of your child’s first steps and the like, seriously consider document restoration in your disaster plan.
4. 4. Salvage heirloom books. In some families, Bibles, family trees and other priceless books are passed down from generation to generation. Plan a way to salvage your family heirloom with book drying professionals.
5. 5. Restore blueprints. If you were working on a project for a client at home and the sprinkler system accidentally went off, would you have to start form square 1 to recreate you work? Save yourself time and call a document drying professional that can restore your wet work faster than you can recreate it.

Image from RIMS, Inc.

If you are in the Boston-area and you want to learn more about document and book drying services, visit the RIMS Conference at the Boston Convention Center on April 25-29, 2010. Rapid Refile professionals will be at this annual conference and available to help you better understand:

• Preventative measures such as scanning and storage techniques
• The Rapid Response Program (which qualifies clients for priority status during major natural disasters)
• The science of document drying and reclamation to illuminate the various processes employed to achieve very different goals depending on the particular needs of the client
• Document recovery as an independent part of disaster planning and emergency response
• The various aspects of disaster recovery, including documents drying and reclamation

Look for Rapid Refile at booth 2251.

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